Built by contractors, for contractors
PO Desk turns field purchasing into clean accounts payable. Your crew texts or taps at the counter, gets a purchase-order number on the spot, and that PO flows straight into QuickBooks as a vendor bill — coded to the right job, and the right company.
No app to install · Works over text or web · Human-reviewed before it ever hits your books
Three steps, zero friction
No new habits to teach a crew. If they can send a text, they can run PO Desk.
At the supply house, your tech texts the number (or opens the web form), answers a few quick prompts — company, vendor, job, amount — and snaps the invoice. Ten seconds.
PO Desk hands back a unique purchase-order number to write on the invoice. That number is the universal key that ties the card charge, the vendor invoice, and the bill together.
Every PO lands in your dashboard for a quick approval. One click turns it into a QuickBooks vendor bill — coded to the right expense account, job, and company file.
A purchasing engine, not a receipt app
Every purchase gets a real PO number the instant it happens — the join key that links the credit-card charge, the vendor invoice, and the QuickBooks bill. No more reconciliation guesswork.
Tag each purchase to a company, division, job, vendor, and cost type at the source. You see true job costs as they accrue — not 45 days later when the invoices trickle in.
Approved POs become QuickBooks Online vendor bills with the right expense account, class, and customer — receipt image attached. Your bookkeeper stops chasing paper.
Run several entities? Each purchase is routed to the correct QuickBooks company file automatically. One crew, one number, the right books every time.
Snap the invoice at the counter and it rides with the PO all the way into QuickBooks. The paper never has to survive the ride home in the truck.
Nothing posts to your books without approval. Deterministic rules do the heavy lifting; a person signs off. Fully auditable — never an AI black box making entries.
Your crew uses plain SMS or a mobile web page — whatever they'll actually use. Nothing to download, no logins to reset in the field.
Owner dashboard protected by multi-factor auth. Crew capture is PIN-gated. Your financial data stays yours.
No implementation project. Point your crew at a number, set your expense mapping, connect QuickBooks — and you're capturing spend today.
PO Desk comes from The Blue Claw Group — a Cape Cod contracting operation that scaled to eight figures a year across multiple companies. We lived the field-spend chaos: mystery charges, lost receipts, job costs that showed up long after the job was done. So we built the purchasing engine we always wished we had — and now you can run on it too.
Simple, honest pricing
Every plan captures field purchases and issues PO numbers. Step up to connect QuickBooks and run multiple companies.
Capture field spend and get organized — one company.
Full AP automation into QuickBooks for one company.
Route spend across several entities and their books.
Prices in USD. Annual billing and volume pricing available — ask us.
Web capture works instantly with no setup. SMS texting is an optional add-on — we provision a dedicated messaging number for your company (carrier registration can take a few days). Web and SMS feed the same dashboard.
Get started
Tell us where to reach you and we'll get your crew capturing purchases — usually the same day.
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